# Backup

#### Save Full system <a href="#save_full_syste" id="save_full_syste"></a>

The "Save Full System" option from the Backup menu, allows to save on an external media the entire database files, and sales totals. This function performs a complete copy and should be run at least once a week, especially if there is no backup hard drive. "Back-Office" saves the information in the same manner as the "End of Day" option. This operation does not replace the invoice archive information. This option should be used in addition to the "Save Checks to Disk" option.

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The Save Full System function copies all files with the extension .DAT from the Data folder to the external media.

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#### Restore Full System Backup <a href="#restore_full_sy" id="restore_full_sy"></a>

The "Restore Full System" option from the Backup menu allows to restore all data from the backup external media created by the "Save Full System".

{% hint style="info" %}
NOTE: Only authorized support personnel should use this option.
{% endhint %}

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#### Save System Management <a href="#save_system_man" id="save_system_man"></a>

The Save System Management option allows to save the Back-Office setup information onto an external media. Suppose you have 2 restaurants that you want to have similar configurations. You can set up one system, then copy the System Configuration to another store. This procedure does not copy employee files or any other files that are specific to each restaurant, such as sales history.

The Back-Office saves the information in the same manner as in the End of Day option.

{% hint style="info" %}
NOTE: Before you use the Save System Management option, make sure you have used the End of Day option to close the previous day. You might also want to review the section Save Extended System Management to see if this copy function is better suited to your needs
{% endhint %}

Enable the Save system Management option. &#x20;

The Save System Management function copies these following files to the external media.

* File002.dat    Tax
* File004.dat    Inventory Unit
* File006.dat    Division
* File007.dat    Sales Items Details
* File008.dat    Sales Items
* File013.dat    Promotion (Discounts)
* File021.dat    Inventory
* File030.dat    Preferential Screens for Small Device
* File035.dat    Inventory Type
* File036.dat    Bergs (Sales Units)
* File054.dat    Logical printers
* File055.dat    Inventory configuration
* File057.dat    Column selector for inventory reports
* File058.dat    Product type (Inventory Category)
* File070.dat    Preferential Screens
* File090.dat    PLU conversion table for NCR2160
* File092.dat    Tax breakpoints table
* File094.dat    Preference item for touch screen
* File096.dat    Included item
* File100.dat    Mandatory division
* File106.dat    Program configuration for DESQview (External Tasks)
* File129.dat    Weighted Modifier
* File146.dat    Screen Layout Template
* File148.dat    Main configuration Exploitation report
* File149.dat    Detail configuration Exploitation report
* File153.dat    Summary of sold items Report SETUP
* File154.dat    Summary of sold items Report DATA
* File159.dat    Programmable lists
* File160.dat    Programmable lists description
* File161.dat    Detail of discounts definition
* File164.dat    PLU Number stored in BTREE
* File165.dat    Sold Item report description
* File196.dat    Item level Modifiers
* File198.dat    Combo Meal
* File200.dat    Screen Layouts
* File201.dat    Screen Layouts for Small Device
* File202.dat    Command list description
* File203.dat    Command data
* File220.dat    Recipe Header
* File221.dat    Inventory Recipe Detail
* File222.dat    Item Recipe Detail
* WScreen.prg  Workstation Custom Large Screens Design

{% hint style="info" %}
NOTE: Some of the files that are listed might not be included in the Save System Management function depending on the set up that you have made under the View / Options  / Report
{% endhint %}

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#### Restore System Management <a href="#restore_system" id="restore_system"></a>

The Restore System Management option allows to restore the Back-Office setup information to the hard disk from an external media. This operation erases the current setup. This operation is only permitted after you have performed the End of Day option.

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#### Save Extended System Management <a href="#save_extended_s" id="save_extended_s"></a>

The Save Extended System Management function allows to copy a configuration from one restaurant to another by copying the System Configuration onto an external media. The Save Extended System Management function allows to copy more items than the Copy System Management function.

Select the Save Extended System Management option.

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The Copy Extended Management System function copies these files in addition to those discussed in the section on Copy System Management.

* File001.dat   Printer
* File003.dat   Payment
* File024.dat   Mode
* File031.dat   Revenue Center
* File077.dat   Work tasks
* File091.dat   Second main configuration
* File098.dat   Sales Item category (Division Category)
* File102.dat   Time intervals for color coding
* File112.dat   Configuration for CCM
* File113.dat   Departments T\&A
* File114.dat   Termination description T\&A
* File115.dat   Termination type T\&A
* File116.dat   Full / Part time description T\&A
* File117.dat   Other paid description T\&A
* File118.dat   Adjustment Reasons description T\&A
* File119.dat   Meal plan description T\&A
* File120.dat   EEOC
* File123.dat   Configuration file for Employee (POS)
* File124.dat   Access file for Employee
* File131.dat   Configuration for Time and Attendance
* File135.dat   Configuration for EFT
* File137.dat   Labor Distribution Report time period
* File142.dat   Time & Attendance overtime configuration
* File150.dat   Detail of ASCII file EFTSETUP.DAT for NABANCO

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#### Restore Extended System Management <a href="#restore_extende" id="restore_extende"></a>

The Restore Extended System Management option allows to restore the Back-Office setup information to the hard disk from an external media. This operation erases the current setup. This operation is only permitted after you have performed the End of Day option.  NOTE: The partial recovery option allows to restored selected files only. To restore the full Extended System Management Copy, select No.

{% hint style="danger" %}
Warning:  Consult a programmer before performing a partial recovery, because some files have to remain together.
{% endhint %}

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#### Copy Item Config. by Revenue Center <a href="#copy_item_confi" id="copy_item_confi"></a>

The Copy Item Config by Revenue Center option allows to rapidly recreate the same configurations in all modes of another revenue center once you have manually setup the configurations for all modes of all sales items of a first revenue center. This option is useful to program a new revenue center, such as creating a To GO revenue center from a Dining Room revenue center, and then modify the target revenue center to change a few items, such as replacing fountain soda by soda cans, for example. The Back-Office copies the sales items configuration only.

**From Revenue Center**

Select the source revenue center from which you want to copy the configuration.

**To Revenue Center**

Select the destination revenue center where you want the previously selected configuration to be copied.

{% hint style="info" %}
NOTE: If you choose a source revenue center that has more modes than the target revenue center, the existing mode(s) will be copied to, but no new mode will be added to the destination revenue center.
{% endhint %}

**Replace Existing:**

Enable this option to overwrite an existing revenue center and its mode(s) with the previously selected configuration in addition to creating new configurations for empty sales items and modes.

**OK**

Click the OK button to start the copy of the selected configuration towards the destination revenue center.

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#### Archiving Setup <a href="#archiving_setup" id="archiving_setup"></a>

**Standard Floppy disk**

Enable this option to perform archiving on floppy disks.

**Number of disk to Archive**

This field will display the number of disks to archive for your checks.

**Number of Invoice per Disk**

Enter the number of invoices that your device can hold. For a 3.5" floppy disk, this number should be 8000.

![Button - Auto Setup](https://documentation.payfacto.com/POS/MaitreD/HelpModules/SystemConfig/assets/images/MaitreDCommon/Buttons/MDButton-AutoSetup.gif)

If you enable this option, the Back-Office determines how many guest checks file a blank diskette stores when you insert the diskette. Otherwise, the Back-Office does not check the blank diskette.

**Archive Destination**

Type in the diskette drive name to which you want the Back-Office to send guest checks files for backup, such as A.

**Automatic Format**

If you enable this option, the Back-Office offers an option to formats the diskette each time you save the guest check files or each time you use a backup option. The Back-Office erases any data on the diskette when formatting occurs.

Otherwise, the Back-Office does not automatically format the diskettes

**Alternate Media**

Enable this option to use other supports to perform archiving, such as removable hard drives or thumb drives

{% hint style="info" %}
NOTE: The purpose of backups and archives is to have a fallback in case of a major system failure. Therefore, backups and archives should always be saved to a removable drive, or manually copied to a cloud storage service.
{% endhint %}

**Path**

![Button - Browse (No Text)](https://documentation.payfacto.com/POS/MaitreD/HelpModules/SystemConfig/assets/images/MaitreDCommon/Buttons/MDButton-Browse\(NoText\).gif)

This is the path the system will use to archiving. To change it, use the \[...] button.

{% hint style="info" %}
NOTE: Network paths or URLs are not supported. To transfer files to a network location or a cloud storage service, first take the backup on a local drive then manually copy the files elsewhere.
{% endhint %}