Backup

Save Full system

The "Save Full System" option from the Backup menu, allows to save on an external media the entire database files, and sales totals. This function performs a complete copy and should be run at least once a week, especially if there is no backup hard drive. "Back-Office" saves the information in the same manner as the "End of Day" option. This operation does not replace the invoice archive information. This option should be used in addition to the "Save Checks to Disk" option.

The Save Full System function copies all files with the extension .DAT from the Data folder to the external media.

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Restore Full System Backup

The "Restore Full System" option from the Backup menu allows to restore all data from the backup external media created by the "Save Full System".

NOTE: Only authorized support personnel should use this option.

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Save System Management

The Save System Management option allows to save the Back-Office setup information onto an external media. Suppose you have 2 restaurants that you want to have similar configurations. You can set up one system, then copy the System Configuration to another store. This procedure does not copy employee files or any other files that are specific to each restaurant, such as sales history.

The Back-Office saves the information in the same manner as in the End of Day option.

NOTE: Before you use the Save System Management option, make sure you have used the End of Day option to close the previous day. You might also want to review the section Save Extended System Management to see if this copy function is better suited to your needs

Enable the Save system Management option.

The Save System Management function copies these following files to the external media.

• File002.dat Tax

• File004.dat Inventory Unit

• File006.dat Division

• File007.dat Sales Items Details

• File008.dat Sales Items

• File013.dat Promotion (Discounts)

• File021.dat Inventory

• File030.dat Preferential Screens for Small Device

• File035.dat Inventory Type

• File036.dat Bergs (Sales Units)

• File054.dat Logical printers

• File055.dat Inventory configuration

• File057.dat Column selector for inventory reports

• File058.dat Product type (Inventory Category)

• File070.dat Preferential Screens

• File090.dat PLU conversion table for NCR2160

• File092.dat Tax breakpoints table

• File094.dat Preference item for touch screen

• File096.dat Included item

• File100.dat Mandatory division

• File106.dat Program configuration for DESQview (External Tasks)

• File129.dat Weighted Modifier

• File146.dat Screen Layout Template

• File148.dat Main configuration Exploitation report

• File149.dat Detail configuration Exploitation report

• File153.dat Summary of sold items Report SETUP

• File154.dat Summary of sold items Report DATA

• File159.dat Programmable lists

• File160.dat Programmable lists description

• File161.dat Detail of discounts definition

• File164.dat PLU Number stored in BTREE

• File165.dat Sold Item report description

• File196.dat Item level Modifiers

• File198.dat Combo Meal

• File200.dat Screen Layouts

• File201.dat Screen Layouts for Small Device

• File202.dat Command list description

• File203.dat Command data

• File220.dat Recipe Header

• File221.dat Inventory Recipe Detail

• File222.dat Item Recipe Detail

• WScreen.prg Workstation Custom Large Screens Design

NOTE: Some of the files that are listed might not be included in the Save System Management function depending on the set up that you have made under the View / Options / Report

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Restore System Management

The Restore System Management option allows to restore the Back-Office setup information to the hard disk from an external media. This operation erases the current setup. This operation is only permitted after you have performed the End of Day option.

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Save Extended System Management

The Save Extended System Management function allows to copy a configuration from one restaurant to another by copying the System Configuration onto an external media. The Save Extended System Management function allows to copy more items than the Copy System Management function.

Select the Save Extended System Management option.

The Copy Extended Management System function copies these files in addition to those discussed in the section on Copy System Management.

• File001.dat Printer

• File003.dat Payment

• File024.dat Mode

• File031.dat Revenue Center

• File077.dat Work tasks

• File091.dat Second main configuration

• File098.dat Sales Item category (Division Category)

• File102.dat Time intervals for color coding

• File112.dat Configuration for CCM

• File113.dat Departments T&A

• File114.dat Termination description T&A

• File115.dat Termination type T&A

• File116.dat Full / Part time description T&A

• File117.dat Other paid description T&A

• File118.dat Adjustment Reasons description T&A

• File119.dat Meal plan description T&A

• File120.dat EEOC

• File123.dat Configuration file for Employee (POS)

• File124.dat Access file for Employee

• File131.dat Configuration for Time and Attendance

• File135.dat Configuration for EFT

• File137.dat Labor Distribution Report time period

• File142.dat Time & Attendance overtime configuration

• File150.dat Detail of ASCII file EFTSETUP.DAT for NABANCO

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Restore Extended System Management

The Restore Extended System Management option allows to restore the Back-Office setup information to the hard disk from an external media. This operation erases the current setup. This operation is only permitted after you have performed the End of Day option. NOTE: The partial recovery option allows to restored selected files only. To restore the full Extended System Management Copy, select No.

Warning: Consult a programmer before performing a partial recovery, because some files have to remain together.

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Copy Item Config. by Revenue Center

The Copy Item Config by Revenue Center option allows to rapidly recreate the same configurations in all modes of another revenue center once you have manually setup the configurations for all modes of all sales items of a first revenue center. This option is useful to program a new revenue center, such as creating a To GO revenue center from a Dining Room revenue center, and then modify the target revenue center to change a few items, such as replacing fountain soda by soda cans, for example. The Back-Office copies the sales items configuration only.

From Revenue Center

Select the source revenue center from which you want to copy the configuration.

To Revenue Center

Select the destination revenue center where you want the previously selected configuration to be copied.

NOTE: If you choose a source revenue center that has more modes than the target revenue center, the existing mode(s) will be copied to, but no new mode will be added to the destination revenue center.

Replace Existing:

Enable this option to overwrite an existing revenue center and its mode(s) with the previously selected configuration in addition to creating new configurations for empty sales items and modes.

OK

Click the OK button to start the copy of the selected configuration towards the destination revenue center.

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Archiving Setup

Standard Floppy disk

Enable this option to perform archiving on floppy disks.

Number of disk to Archive

This field will display the number of disks to archive for your checks.

Number of Invoice per Disk

Enter the number of invoices that your device can hold. For a 3.5" floppy disk, this number should be 8000.

If you enable this option, the Back-Office determines how many guest checks file a blank diskette stores when you insert the diskette. Otherwise, the Back-Office does not check the blank diskette.

Archive Destination

Type in the diskette drive name to which you want the Back-Office to send guest checks files for backup, such as A.

Automatic Format

If you enable this option, the Back-Office offers an option to formats the diskette each time you save the guest check files or each time you use a backup option. The Back-Office erases any data on the diskette when formatting occurs.

Otherwise, the Back-Office does not automatically format the diskettes

Alternate Media

Enable this option to use other supports to perform archiving, such as removable hard drives or thumb drives

NOTE: The purpose of backups and archives is to have a fallback in case of a major system failure. Therefore, backups and archives should always be saved to a removable drive, or manually copied to a cloud storage service.

Path

Button - Browse (No Text)

This is the path the system will use to archiving. To change it, use the [...] button.

NOTE: Network paths or URLs are not supported. To transfer files to a network location or a cloud storage service, first take the backup on a local drive then manually copy the files elsewhere.