# Employee

### Personal Information (Simplified)

The options on this screen are for information only, and are not used for reporting purposes.

**Personal**

**Birth date**

Enter the birth date of the employee, according to the date format set up in the system.

**Social Security**

Enter the employee's social security number.

**Marital Status**

Select from a choice of marital status for the employee.

**Emergency**

**Contact:Phone**

Enter in these fields the name of the person to call in case of an emergency, as well as that person's phone number.

**E-mail**

Enter the email address of the employee.

**Dates**

**Hiring Date**

Enter the hiring date for the employee. This is the day you decided to hire the employee

**Beginning Date**

Enter the beginning date for the employee. This is the day of the first shift worked by the employee.

**Termination Date**

Enter the termination date for the employee (when known).

***

### Personal Information (US)

The options on this screen are for information purposes only, and are not used for reporting purposes.

**Personal**

**Birth date**

Enter the birth date of the employee, according to the date format set up in the system.

**Social Security**

Enter the employee's social security number.

**Previous Social**

If the employee gets a new social security number, enter the previous one here. This field is usually used if the employee was a temporary alien and just received a green card.

**Sex**

Left click the Drop Down arrow to select from a choice of sex for the employee.

**EEOC**

Left click the Drop Down arrow to select from a choice of EEOC code for the employee, which you have previously set up in Time & Attendance / Set Up / EEOC .

**Marital Status**

Left click the Drop Down arrow to select from a choice of marital status for the employee.

**School District**

For Ohio residents, enter the school district zone for the employee.

**Dates**

**Hiring Date**

Enter the hiring date for the employee. This is the day you decided to hire the employee.

**Beginning Date**

Enter the beginning date for the employee. This is the day of the first shift worked by the employee.

**Termination Date**

Enter the termination date for the employee (when known).

**Employment**

**Job Code**

Enter a job code for the employee that is assigned by your corporate office. This code appears in the P13-P14 reports.

**Hours/Day**

Enter the number of hours per day the employee normally works.

**Mobility**

Check this field if the employee is available for relocation.

**Scheduled Hours**

If the number of hours per week the employee is to work is not in the Rate Hours list, enter it in this field, and set the Rate Hours field to Other.

**New Function**

Enable the appropriate function for this employee.

**Meal Plan**

Left click the Drop Down arrow to select from a choice of Meal Plan for the employee, which you had previously set up in Time & Attendance / Set Up /Meal Plan

**Rate Code**

Left click the Drop Down arrow to select from a choice of Rate Code for the employee.

**Rate Hours**

Left click the Drop Down arrow to select from a choice of Rate Hours that the employee is to work per week. If the number of hours is not in the list, select Other and enter the hours desired in the Scheduled Hours field.

**Termination**

**Transferred To**

If the employee was transferred to another location, enter the code for the location the employee was transferred to. Your corporate office assigns these location codes.

**Termination Reason**

Left click the Drop Down arrow to select from a choice of Termination Reasons for the employee, which you have previously set up in Time & Attendance / Set Up / Termination

**Termination Code**

Enter the termination code for the employee. Your corporate office assigns the codes.

***

### **Other Information**

The options on this screen are for information purposes only, and are not used for reporting purposes.

NOTE: This branch is only visible if the US Configuration option is enabled in Time & Attendance / View / Options / General.

**Personnal**

**Different Name**

Check this field if the employee's legal name is different from the name on the employee's social security card. For example, the employee might have been recently married.

**Maiden Name**

Enter in this field the employee's maiden name, if you have selected the Different Name field.

Drivers License

Enter the employee's drivers license number.

Expiration

Select the employee's driver license expiration date.

**Emergency Contact**

Enter the name of the person to call in case of emergency.

**Emergency Phone**

Enter the emergency contact's phone number.

**Citizenship**

**Immigration Status**

Left click the Drop Down arrow to select from a choice of Immigration Status for the employee

**Alien Number**

Enter in this field the employee's resident alien number or temporary alien number, if applicable

**Until**

Enter in this field the expiration date of the temporary alien permit, if applicable.

**Residence**

**Country**

Enter in this field the employee's country of residence.

**State**

Enter in this field the employee's state of residence.

**Employment**

**Status**

Left click the Drop Down arrow to select from a choice of Employment Status for the employee, which you have previously set up in Time & Attendance / Set Up / Employment Status .

**Tax Exempt**

Enable this option if this employee is tax exempt.

**Leave of Absence**

**Reason for Leave**

Enable from a choice of Termination Reasons for the employee.

**Number of Weeks**

Enter in this field the number of weeks the employee is on a leave of absence.

**Begin**

Enter in this field the date the employee takes a leave of absence.

**End**

Enter in this field the date the employee returns back to work after a leave of absence.

***

### IRS

The options on this screen are for information purposes only, and are not used for reporting purposes.

NOTE: This branch is only visible if the US Configuration option is enabled in Time & Attendance / View / Options / General.

**Federal Allowance**

Enter in this field the number of federal withholding allowances the employee claims.

**Add.Federal Witholding/Week**

Enter in this field the additional amount of federal withholding allowances the employee has per week.  You must enter a number in this field, even if you must enter "0".

**State Allowance**

Enter in this field the number of state allowances the employee claims.

**Add.State Witholding/Week**

Enter in this field the additional amount of state withholding allowances the employee has per week.  You must enter a number in this field, even if you must enter "0".

**Military Status**

Enter in this field the employee's military status. Examples are "Civilian", "Reserve" or "Officer".

***

### Shift

For each day of the week, enter whether the employee is available to work on the 1st and/or the 2nd shift. To note that the employee is available for a shift, check the option. Please see Employee Availability for information on printing the employee's availability report.

***

### **Assigned Task**

The information, which is set up in assigned tasks, is used by Maitre'D to calculate the employee's salary.

**Task**

You can assign up to 10 tasks for each employee, each with its own rate.

**Rate**

Employee hourly rate for each task.

**Upcoming Rate**

If the employee is due for an increase in pay rate, the upcoming rate is displayed in this field.

**Date**

If the employee is due for an increase in pay rate, the date the increase will occur is displayed in this field. On this date, Maitre'D will automatically start using the rate shown in Upcoming Rate as the actual rate.

![Button - Remove](https://documentation.payfacto.com/POS/MaitreD/HelpModules/TimeAttendance/assets/images/MaitreDCommon/Buttons/MDButton-Remove\(TA\).gif)

Click this button to remove an obsolete task from this employee file.

![Button - Property](https://documentation.payfacto.com/POS/MaitreD/HelpModules/TimeAttendance/assets/images/MaitreDCommon/Buttons/MDButton-Property\(TA\).gif)

Click this button to modify a task of this employee file.

![Button - Move Up](https://documentation.payfacto.com/POS/MaitreD/HelpModules/TimeAttendance/assets/images/MaitreDCommon/Buttons/MDButton-MoveUp\(TA\).gif)

Click this button to move a task up within this employee file.

![Button - Move Down](https://documentation.payfacto.com/POS/MaitreD/HelpModules/TimeAttendance/assets/images/MaitreDCommon/Buttons/MDButton-MoveDown\(TA\).gif)

Click this button to move a task down within this employee file.

**Fringe Benefits Rate**

Enter in this field the fringe benefits rate the company has to pay for the employee.  This rate is calculated in percentage.

**Overtime Calculation**

Select a overtime calculation method from the list which you have previously set up in Time & Attendance / Set Up / Overtime Calculation 

**Tips Declaration Rate**

You must enter a minimal declaration rate in the Tip Declaration Rate field For example 8.00 for 8 %.

**Task**

Click the Drop Down arrow to select from a list of choices which you have previously set up in Time & Attendance / Set Up / Tasks File.

**Rate**

Enter the employee's rate per hour for this task. The system does not allow to enter a rate higher or lower than the rates set up in Time & Attendance / Set Up / Tasks File.

**Upcoming**

**Rate**

If the employee is due for an increase in pay rate, enter the upcoming rate in this field.

**Date**

If the employee is due for an increase in pay rate, enter the date the increase will occur in this field. On this date, Maitre'D will automatically start using the rate set up in Upcoming Rate as the actual rate.

***

### Time Card

The Time Cards of employees contain all punches in and punches out that were recorded during a time period. The Time Cards module allows you to view, add or modify punch clock records.

![Button - Add](https://documentation.payfacto.com/POS/MaitreD/HelpModules/TimeAttendance/assets/images/MaitreDCommon/Buttons/MDButton-Add.jpg)

Allow to Add employee's Time card

![Button - Modify](https://documentation.payfacto.com/POS/MaitreD/HelpModules/TimeAttendance/assets/images/MaitreDCommon/Buttons/MDButton-Modify.jpg)

Allow to Modify  employee's Time Card

![Button - Delete](https://documentation.payfacto.com/POS/MaitreD/HelpModules/TimeAttendance/assets/images/MaitreDCommon/Buttons/MDButton-Delete\(Consolas\).jpg)

Allow to Delete employee's Time Card

**In**

Enter the date and time (24 hours format) of the punch in.

**Out**

Enter the date and time (24 hours format) of the punch out.

**Task**

Left click the Drop Down arrow to select from a list of available tasks for the employee. You must first have assigned the employee the necessary tasks under Time & Attendance / File / Employee /Assigned Tasks.

**Adjustments**

Left click the Drop Down arrow to select from a list of available Adjustments Reasons. You must first have defined adjustments reasons under Time & Attendance / File / Employee  / Adjustments Reasons.

**Other Paid**

Enter in this field the amount of any Other Paid the employee has received. Some examples of other paid are vacations, bonuses, back pay and traveling expenses.

**Other Paid Reason**

Left click the Drop Down arrow to select from a list of available Other Paid reasons to justify the amount entered in the previous field. You must first have entered Other Paid reasons under Time & Attendance/ File / Employee /Other Paid.

**Show All Punches**

Enable this option to show all shifts for this employee, regardless of the value entered in the Number of Punches Displayed field of Time and Attendance / View / Options, but only up to the value entered in the Days To Keep field of the same window.