Options

This module allows the setting of certain parameters that are related to the Maitre'D Time & Attendance.

General Branch

Punches

Punch Clock On

If disabled, even if the Time and Attendance module is installed on the system, all punch clock functions are disabled. The Punch Clock key does not appear on the touch screen. If this option is enabled, the Punch Clock key appears below the Function key on the touch screen enabling employees to perform punch clock functions.

Allow Punches

Enable this option allow the employees to punch.

Check Server's Functions

If this option is enabled, the workstation will verify before giving employees access to the service functions (Server, Barman, Order…). To use this field, each function must also be activated or not in Time & Attendance \ Setup \Tasks. If this option is disabled, no control is made and all functions can be accessed with all tasks.

Punch with Open Checks

If enabled, employees are allowed to punch out for the day even if they have checks or tables that remain open. If disabled, employees cannot punch out if they have open checks or tables. They must print those checks and close those tables, or have those tables transferred to another employee, before they can punch out.

Print Coupon

If enabled, the touch screen workstation will print a coupon each time the employee punches in and punches out. On this coupon, you will see the punch time, as well as the next shift scheduled if you are using the Time Schedule option. If disabled, no coupon will be printed

Gross Sales

If enabled, the labor report will use the Gross Sales.

Restrict Edition to Current Day

If enabled, you are forbidden to edit any punch older then the last End Of Day procedure, so that any such modifications can only be performed at the head-office. If an attempt is made, in a restaurant, to modify a punch from a previous fiscal day, or add a punch to a previous fiscal day, a warning message is displayed, and you can not proceed with the adjustment.

Administrative Punch

If this option is enabled, a manager can perform a punch in or out at a workstation outside of the employee's scheduled hours.

Minimum Punch Warning

Enable this option to display a warning statement if an employee punches out less then a minimum amount of time after punching in. If the employee agrees to this statement, a coupon prints with a signature line.

NOTE: Enter the number of minutes in the Minimum Work Time Warning Delay field below.

Time Rounding

When the employee is punching in and punching out, Maitre'D can round the time to different interval. The following table shows the options that appear when you press the drop-down.

1 minute	The time is recorded without modification.
5 Minutes	The time is rounded up to the next 5 minutes for more than 2 full minutes. Ex: 9:02 becomes 9:00 and 9:03 becomes 9:05.
15 minutes	The time is rounded up to the next 15 minutes for more than 7 full minutes. Ex: 9:07 becomes 9:00 and 9:08 becomes 9:15.
Next 5 minutes	The time is automatically rounded up to the next 5 minutes. Ex: 9:01 becomes 9:05.
Next 15 minutes	The time is automatically rounded up to the next 15 minutes. Ex 9:02 becomes 9:15.
6 minutes	The time is rounded up to the next 6 minutes for more than 3 full minutes. Ex: 9:03 becomes 9:00 and 9:04 becomes 9:06.
Next 6 minutes	The time is automatically rounded up to the next 6 minutes. Ex: 9:01 becomes 9:06.
+ or - 5 minutes	The punch in time is rounded up to the next 5 minutes and the punch out is rounded down to the previous 5 minutes. Ex: Punch in at 9:01 becomes 9:05. Punch out at 10:04 becomes 10:00.
+ or - 15 minutes	The punch in time is rounded up to the next 15 minutes and the punch out is rounded down to the previous 15 minutes. Ex: Punch in at 9:01 becomes 9:15. Punch out at 10:14 becomes 10:00.

Number of Punches Displayed

Enter in this field the number of shifts to show by default in Time & Attendance / File / Employee / Time Card

Days to keep

Enter in this field the number of days you want to keep your timekeeping information. The minimal value is 30.

Minimum Work Time Warning Delay

Enter in this field the number of minutes under which a warning statement is displayed if an employee punches out too soon.

NOTE: You also need to enable the Minimum Punch Warning option above.

Report

Labor Cost

If this option is enabled, Maitre'D prints the Labor Cost as well as the hours worked and the salaries paid in the Activity Report which is run at the touch screen workstation. If this option is disabled, the Activity Report will not include Time & Attendance related data.

Labor Dist. Use T&A

If this field is enabled, the reports use the Time and Attendance time which begins according to the entry in the Beginning Of Day field. If this option is disabled, reports use the accounting time, which is determined by the time the End Of Day is done.

Adjustment on Time Card

If this option is enabled, when a punch adjustment is performed at a workstation, the required Adjustment Reason is printed on the punch coupon.

Tip Declaration

Enhanced Tip Declaration

Enable this to use the enhanced tip declaration.

Tip Transfers

If you are allowing tip transfers between servers, this option must be enabled. Tip transfers could occur between any employees that are programmed in the Time & Attendance module. Therefore, a server will be able to transfer tips to a busboy or a hostess.

NOTE: Tips transfers are allowed only after a tip declaration.

Include Discounts

Enable this option if the discounts are included in the tipable sales. When this option is enabled, the tipable sales will be the sales minus the discounts. For example, if you have sales of 100$ and you are applying on those 100 sales discounts for 40$, and that the Include discounts option is enabled, the tipable sales would be of 60$ (100$ - 40$).

Limit Transfer To Declared Amount

Enable this option to limit the Tip Transfers to the Declared Tips Amount.

Setup

Us Configuration

If this option is enabled, Maitre'D will show the screens used in the United-States, which implies a lot of personal setup fields that are not used in Canada. If this field is disabled, the system will use simplified screens.

Beginning of Day

Enter the hour when a new 24 hours period begins. This time is used in overtime calculation.

First day of Week

Enter in this field the day of the week in which the pay period begins. This should coincide with the date Beginning of Pay Period date in Time and Attendance / Setup /Pay Period.

---

Coffee Break Branch

Coffee Break

If this option is enabled, when the employee is clocked in, a coffee break button is available from his Punch Clock menu, to track the time the employee takes for his break.

Print Coupon

If this option is enabled, when the employee punches in or out for a coffee break, a coupon that shows the employee name and number, as well as the date and time of the break's beginning or end time is printed.

Break 1

Paid:

Enable this option to stop the punch clock from generating real punches for this coffee break, so that the employee can continue to be paid during this break.

NOTE: Disabling this option would generate punches, so that the coffee break would be deducted from the employees' time sheet, and thus this break would not be paid.

Forced Length

Enable this option to force employees to respect a minimum coffee break length to prevent them from returning from break too soon.

NOTE: If the Punch In is performed sooner by a supervisor, it is accepted.

Length

Enter the break length. Maitre'D refer to coffee-break length to display information and statistic about the employee's coffee-break on the Coffee-break report available from the Report Center.

NOTE: If a Coffee Break a Length of Zero (0:00), it will not be available.

Break 2

Paid

Enable this option to stop the punch clock from generating real punches for this coffee break, so that the employee can continue to be paid during this break.

NOTE: Disabling this option would generate punches, so that the coffee break would be deducted from the employees' time sheet, and thus this break would not be paid.

Forced Length

Enable this option to force employees to respect a minimum coffee break length to prevent them from returning from break too soon.

NOTE: If the Punch In is performed sooner by a supervisor, it is accepted.

Length

Enter the break length. Maitre'D refer to coffee-break length to display information and statistic about the employee's coffee-break on the Coffee-break report available from the Report Center.

NOTE: If a Coffee Break a Length of Zero (0:00), it will not be available.

---

This module allows the setting of certain parameters that are related to the Maitre'D Time & Attendance.

Export

Directory

Path

Use the folder icon to browse to the path used when exporting payroll files.

Setup

Period

Enable your preferred period that will cover the punches information

The following period can be selected:

Current day

Last day

Current week

Last week

Current pay period

Last pay period

Custom date

Day

If previous date selected, enter the day of mount number.

ADP File

Enable this field to export the payroll file in Automatic Data Processing format.

TMx File

Enable this field to import schedule, export payroll file in TimeManagement format.

Paychex File

Enable this field to export the payroll file in Paychex format.

Accounting

Enable this field to export the payroll file in QuickBooks 2005 or XML format, and to accept Employee imports in these formats.

TCK File

Enable this field to export the payroll file in TCK format.

Extended TCK

Enable this field to include the minus (-) sign for Other Paid in the export of the payroll file to TCK.

---

This module allows the setting of certain parameters that are related to the Maitre'D Time & Attendance.

Schedule

Use Schedule

Maitre'D has the capability to manage time schedules for employees. If enabled, the system compares the punches of employees with the time schedule, and allows to print reports according to this information. An employee is schedule to start at 10:00, if the employee punches in at 9:30, the system will use 9:30 to compute the hours worked, but you will still see in the reports that the employee has not punched in according to the employee's schedule. (For more information, see Working Schedule.)

If disabled, Maitre'D will not compare with the time schedule.

Restrict Punch

When using schedules, use this option to restrict employee to punch in or out only according to the schedule they are schedule for. If he is not schedule to work for a specific day, a warning message displays to advise him about the restriction.

Use Schedule task

When this option activated, even if the employee have more then one task assigned, when punching in, he will be limited only to the one specified in its schedule.

Use Schedule time

Use this option to have Maitre'D use the schedule time on the employee time sheet, when he punch in or out during the grace period specified in the "Delay for Punches" field.

NOTE: The Time Rounding field in the Time & Attendance setup screen overrides the time uses by the schedule punch entry. When using schedule, for optimal results, rounding time should be set to 1 minute.

Early Clock-In Warning

When using schedules, use this option to allow an employee to punch in earlier then the schedule, but still be paid only from the scheduled time. A warning message is displayed.

Delay for Punches

Enter (in minutes) the grace period that is use to validate a punch entry. This delay is verified in conjunction to the other schedule functionality. When "Use Schedule Time" option is activated and "Restrict punch" option is not, the Maitre'D program only apply the delay to punch, on the period before punch in and after punch out. Maitre'D uses the schedule time for the punch entry. When "Use Schedule Time" option is activated and "Restrict punch" option is also activated, the Maitre'D program will apply the delay to punch on the period before and after the punch in/out entry. Maitre'D uses the schedule time for the punch entry. When "Use Schedule Time" option is not activated and "Restrict punch" option is, the employee will be able to punch in or out only during the grace period defined here. Maitre'D uses the clock time for the punch entry.

Scheduled Clock Out Warning Delay

Enter in this field the number of minutes before an employee is scheduled to punch out to display a warning to supervisors. This is useful for the manager to make sure that the employee's remaining tasks are taken care of without keeping the employee longer then scheduled for.

NOTE: You must enter Begin and End times for your employees in Time & Attendance / File / Employee / Schedule

Scheduled Length:

Select from the drop-down list in how many days the employees' schedule are repeated for the following weeks.

NOTE: The schedule from the current day gets copied over during the day.

---

ADP Interface

The ADP interface tab allows to setup the file structure that will be generated for ADP payroll Application. For each code column, you must define a description and a code. To remove an accumulator column, enter the minus sign "-" as the Accumulator Code.

Company

Code

Specify the restaurant code that will be recognize as the first field of the exported file. Also this code will be part of the file name.

Double Pay Code

Specify the Double Pay code that will be used in ADP program. Field size = 2 character

File ID Code

For ADP version 2.5, enter your 2 character ID code. Use numbers and letters only.

ADP Log

Check on to create a log of ADP file exportation.

Button - View ADP Log

Check on to create a log of ADP file exportation. Use the View key to access to log file. The file name is ADPexport.txt and is located under C:\POSERA\MaitreD\DATA\LOG directory.

ADP Version

Select the version of ADP you wish to interface with.

Cumulate Punch by Task

Enable this option to cumulate all the punches of an employee for a given period by task in the PRxxxEPI.CSV file.

NOTE: The employee task will be stored in the shift field instead of the department field.

Sales, Tips

Code description (column)

Define under the Code description column each code used for sales and tips entries.

Code (column)

Define under the Code column each code used for sales and tips accumulator.

Amount description (column)

Define under the Amount description column each accumulator description for sales and tips.

Total (line)

Define under this line information on totals for sales and tips.

Charge (line)

Define under this line information on Charges for sales and tips.

Cash (line)

Define under this line information on Cash for sales and tips.

---

TMX Interface

Settings

Path

Type in the path used when import/exporting schedule and payroll files to TimeManagement. Use the folder icon to browse to your preferred directory.

POS Sales Data

Enable this option to export the sales data of POS employees even if they are not linked to Time & Attendance employees.

Log

Level

Select the log level you want to keep information. Make your selection between Standard, Detail and Debug or None to deactivate the Time Management log file.

Button - View Log

Use the View key to access to log file. The file name is TMxexp.txt and is located under C:\POSERA\MaitreD\DATA\LOG directory.

---

Paychex Interface

Settings

Path

Type in the path used when exporting payroll files. Use the folder icon to browse to your preferred directory.

Code

Enter the Customer Code used by Paychex.

Log

Level

Enable the log level you want to keep information. Make your selection between Standard, Detail and Debug or None to deactivate the Paychex log file.

Button - View Log

Use the View key to access to log file.

Export Options

Payroll ID

Enable this option to use the Employee Code to identify employees.

NOTE: This option is usually enabled, but can be disabled if the Social Security Number is used instead.

Rate

Enable this option to send the Overtime Rate.

NOTE: This option is usually disabled, as Paychex already has this information.

Date

Enable this option to send the year, month and day.

NOTE: This option is usually disabled, and generally only used for a Certified Payroll/Union.

Social Security Number

Enable this option to use the Social Security Number to identify employees.

NOTE: This option is usually disabled, but can be enabled instead of the Payroll ID.

Earning Code

Regular Hours

Specify the Regular Hours code used in Paychex program.

Over Hours

Specify the Overtime Hours code used in Paychex program.

Double Hours

Specify the Double Hours code used in Paychex program.

Tip

Specify the Tip code used in Paychex program.

NOTE: for all those fields, the limit is 2 alphanumeric characters. Letters must be Uppercase.

---

port Interface

Settings

XML

Enable this option to accept employee data in XML format.

Path

Use the folder icon to browse to the directory used for the employees' personal data related to their job by QuickBooks or another XML application.