Export

The Export option from the File menu allows to export the currently displayed report in a variety of file formats, such as PDF, HTML or XML. You can save this report on a disk file, Exchange Folder or Microsoft Mail, if you have email functionality on your server, to send it by email to a colleague.

NOTE: This option is not available if no report is currently opened.

When you select this option the following screen will display:

Format branch

Select the file format to export

Format

Enable from the list your preferred format. Available formats are Acrobat (PDF), HTML, XML, Crystal Report file, Word document, Text, Tabbed Text or Lotus. Acrobat (PDF) is an ideal format for securing your data from edition.

Destination type

Select from the list whether to save the data to disk, or email it though Microsoft Mail (MAPI).

Send to Web Service

Enable this option so that the data is exported towards the Databoard.

Save to document

Enable this option so that the data is exported automatically each time the report is generated.

Page Range branch

NOTE: The Page Range branchis only available if the Format selected on the Format branchis Acrobat (PDF) or HTML.

>Select the page range to export

All

Enable this option to export all pages of the report

Page Range

Enable this option to export a range of pages from the report.

From

If you selected to export a page range, enter here the first page to be exported.

To

If you selected to export a page range, enter here the last page to be exported.

Destination branch

NOTE: The Destination branch is only available if the selected option on the Format branchis Disk for the Destination Type field or either HTML or XML for the Format field.

Select the file destination to export

Browse

Use the browse button to browse to your destination directory.

Directory Name

This field allows to name a subdirectory name within your destination directory. NOTE: This field is only available if the Format selected on the Format branchis HTML or XML.

Base File Name

This field allows to change the default name of the export file.

NOTE: This field is only available if the Format selected on the Format branchis HTML or XML.

File name options

Add report generated date

Enable this option to avoid export files from different days to overwrite each other.

To file name

Enable this option to add the report generated date to the Base File Name.

To directory name

Enable this option to add the report generated date to the Directory Name.

NOTE: This field is only available if the Format selected on the Format branchis HTML or XML.

HTML branch

NOTE: The HTML branch is only available if the Format selected on the Format branch is HTML.

Select the export HTML options

Page Navigator

Enable this option to include navigation links between separate HTML pages.

Separate HTML Page

Enable this option to have as many HTML pages as there are report pages. If you disable this option, the whole report will be included on one long HTML page.

Microsoft Mail branch

NOTE: This branchis only available if the Destination Type selected on the Format branchis Microsoft Mail.

Select the e-mail addresses to export

Check Names

Use this button to verify if the address entered in the "To…" field is found in your email contacts.

To…

Enter the email address you want to send the export to. Use the "To…" button to select the address from your email contacts.

CC…

Enter the email address you want to send a copy of the export to. Use the "CC…" button to select an address from your email contacts.

Subject

Enter the text that will display in the header of the email.

Message

Enter the text that will display in the body of the email.